(a) "CLUB" shall mean "GOREGAON SPORTS CLUB" and all complexes as may be set up by the Club.

(b) "OBJECTS" shall mean objects mentioned in all the Memorandum of Association of the GOREGAON SPORTS CLUB.

(c) "MEMBER" shall mean all categories of Members of the Club.

(d) "YEAR" shall mean the Financial year viz. "I" April to 31"' March".

(e) "COMMITTEE" shall mean Executive Committee of the Club as constituted under these Bye laws.

(f) “GOVERNING COUNCIL” shall mean office bearers elected as per these bye laws and shall include Chairman of 16 Sub-Committees.”

(g) "LOCAL AREA" means area covered by Mumbai Suburban District.

(h) “GUEST” shall mean any person, not being a member, validly introduced by a member for temporary use of any of the facilities of the Club, subject to such terms, conditions or restrictions as may be decided by the Governing Council from time to time.

(I) “FAMILY” shall mean self, spouse and children upto the age of 21 years.

(a) Indian citizens who are more than 18 years of age and of sound mind are eligible to apply for membership. Minors of existing life members can also apply if decided by the Governing Council from time to time under the scheme of ward membership but such ward members will not constitute the General Body and will not be entitled for voting till they attain majority.

(b) Every application for membership except category nos. 5.9, 5.12 & 5.13 duly filled in shall be placed before the meeting of the Governing Council for its consideration and shall be admitted if the majority of the members of the Governing Council approve of such application. In case of tie, the Chairman of the Governing Council presiding over the meeting shall have a casting vote, in addition to his vote as a member of the Governing Council.

(c) The Governing Council shall be entitled to reject and or/refuse to grant any membership to any person or body corporate without assigning reasons and the decision of the Governing Council shall be final and binding. A person whose application for membership has been rejected shall not be eligible for admission until after the expiry of a period of three years from the date of rejection.

(d) A person who has voluntarily resigned from membership and not having any dues payable to the Club on the date of resignation may be re-admitted by the Governing Council on a fresh proposal and on payment of fresh entrance fee prevailing, if all the liabilities have been fully discharged.

(e) All the members shall have right to receive notice of all the General Body Meetings and to attend and vote at such meetings and to contest all elections.

(f) All the members shall be entitled during the prescribed hours to play games and enjoy other advantages, facilities, amenities and to introduce guests, subject to such restrictions and payments as may be imposed or prescribed by the Governing Council under the Bye-laws, Regulations for the time being in force.

(g) After the death of any life member, the membership shall, if applied in writing by the legal heir be transferred to the spouse / son / daughter as may have been nominated by the member before his death. The person so nominated will pay a transfer fee of Rs. 201/- and shall be known as Nominated Life Member. (However, the transfer of membership shall not be available on the death of such Nominated Life Member.)

(a) Subscribers to the Memorandum of Association are the Founder Members of the Club.

(b) The Founder Members shall be exempt from payment of charges for games & sports and Annual Subscription.

(c) The Founder Members shall be members of the Executive Committee of the Club for their life. After the death of any Founder Member, his membership will be transferred as Life Member to the spouse/ son/daughter on requisite application.

(a) i those who paid Entrance Fee of Rs. l,001/- upto 31.10.1980;
(241 members)

ii those who paid Entrance Fee of Rs. l,501/- upto 31.10.1981;
(224 members)

iii those who paid Entrance Fee of Rs. 2,501/- upto 28.02.1983;
(188 members)

iv those who paid Entrance Fee of Rs.5,001/- upto 30.09.1984;
(282 members)

v those who paid Entrance Fee of Rs. 7,501/- upto 31.12.1985;
(17 members)

vi those who paid Entrance Fee of Rs. 10,000/- upto 16.07.1995;
(536 members)

vii those who paid Entrance Fee of Rs. 31,000/- upto 10.09.1995;
(112 members)

viii those who pay Entrance Fee of Rs. 50,000/- upto 15.07.1999;
(2716 members)

ix those who pay Entrance fees of Rs. 2,00,000/-upto 15/10/2002.
(264 members)

x those who pay Entrance fees of Rs. 5 lakhs w.e.f. 16/10/2002.

xi Those who pay Entrance Fee of such sum as may be decided by the Executive Committee and ratified by the General Body from time to time.

towards the Corpus Fund shall be Life Members of the Club.

(a) The Life Members shall be members of the Club for life.

(a) i a Life Member who donated/or collected a minimum sum of
Rs. 1 lakh through Membership and/or through collection of donations/ advertisements upto 31.03.1982; (1 member)

ii a Life Member who donated/or collected a minimum sum of Rs. 2.5 lakhs through Membership and/or through collection of donations/ advertisements upto 30.09.1984; (8 members)

iii a Life Member who donated/or collected a minimum sum of Rs. 5 lakhs through Membership and/or through collection of donations/ advertisements upto 31.12.1986; (2 members)

iv a Life Member who donated/or collected a minimum sum of
Rs. 50 lakhs through membership and/or donations upto 15.07.1999;
(32 members)

v a Life Member who collects such sum as may be decided by the Executive Committee from time to time;

towards the Corpus Fund shall be Promoter Member of the Club.

(b) A Promoter Member shall be Member of the Executive Committee for his life upon giving his consent for serving the Executive Committee in writing.

(c) The number of Promoter Members shall be limited to 1% of the total Life Members of the Club as on any date or 51 Promoter Members, whichever is higher.

(d) A Promoter Member shall be exempt from payment of charges for games & sports and Annual Subscription.

(a) i a person who donated a minimum sum of Rs. 25,000/- upto 31.12.1983; (1 member)

ii a person who donated a minimum sum of Rs. l,50,000/- upto 31.12.1986; (Nil)

iii a person who contributes Rs. 200 lakhs;

iv a person who donates/ contributes such higher sum as may be decided by the Club from time to time;

towards the Corpus Fund shall be Patron Member of the Club.

(b) A Patron Member shall be a member of the Club for his life. After his death, spouse/son/daughter will become Life Member on application.

(c) A Patron Member shall be a Member of the Executive Committee for his life.

(d) A Patron Member will be exempt from payment of charges for games & sports and Annual Subscription.

(a) i a person who donated a minimum sum of Rs. 5,000/- upto 31.12.1983; (3 members)

ii a person who donated a minimum sum of Rs.l0,000/- upto 31.12.1985; (8 members)

iii a person who donated a minimum sum of Rs. 15,000/- upto 31.12.1995; (4 members)

iv a person who donated a minimum sum of Rs. l,50,000/- upto 15.07.1999;(Nil)

v if any Company, Firm, Association or Trust donates/ contributes sums as stipulated above, a person to be nominated by such Company, Firm, Association or Trust;

towards the Corpus Fund shall be Donor Member of the Club.

(b) A Donor Member shall be the Member of the Club for his lifetime and after his death, his spouse/son/daughter will become a life member on application.

(c) A Donor Member shall be exempt from payment of Annual Subscription but shall pay charges for games and sports.

(a) i a Company, Firm, Association which donated a sum of Rs. 15,000/-upto 31.12.1985; (1 Company)

ii a Company, Firm, Association which donated a sum of Rs. 20,000/- upto 14.07.1995; (Nil)

iii a Company, Firm, Association which donates a sum of Rs. 5 lakhs upto 15-07-1999. (3 Company)

iv a Company, Firm, Association which donates a sum of Rs. 11 lakhs upto 15/10/2002. (Nil)

v a Company, Firm, Association donates a sum of Rs. 25 lakhs w.e.f. 16/10/2002.

vi a Company, Firm, Association paying such higher amounts as may be decided by the Executive Committee from time to time.

towards the Corpus Fund shall be Corporate Member of the Club.

(b) i Corporate Members enrolled under clause 5.6 (a) (i) & (ii) shall be entitled for 1 Club Membership Card.

ii Corporate Members enrolled upto 15-07-1999 under clause 5.6 (a) iii shall be entitled for 4 Club Membership Cards.

iii Corporate Members enrolled upto 15-07-1999 under clause 5.6 (a) iv shall be entitled for 9 Club Membership Cards.

iv Corporate Members enrolled after 15.07.1999 under clause 5.6 (a) iv & 5.6 (a) v will be entitled for 4 Membership Cards

(c) These Cards shall be valid till the existence of the Institution. The Institution is entitled to change such nominees not earlier than one year.

(d) The cardholders of the Institutional Members shall be exempt from payment of charges for games and sports and Annual Subscription.

(a) His Excellency, the Governor of Maharashtra will be invited to be a Patron of the Club;

(b) A person/representative of a House/a group of industries who may come forward to help the Club financially in completing the Project or part of the Complex will be invited to be a Patron of the Club for financing Rs. 250 Lakhs and above. The Patron will be honoured by naming a part of the Club Complex as per his desire.

(c) Patron shall be member of the Club for his life.

(d) Patron shall be exempt from the payment of entrance fee, annual subscription and charges for Games and Sports.

(e) Patron will be a member of the Executive Committee for his life.

(f) The benefit of the Patron membership may be transferred to the nominee on the death of the member upon request in writing.

(a) A person residing in the Western Suburbs of the Mumbai Suburban District who has attained the age of 15 years and selected to play for any games or sports is eligible to be enrolled as a Player Member of the Club. Age relaxation may be considered in exceptional cases.

(b) Player Member shall pay Entrance Fee and Annual Subscription as may be decided by the Governing Council from time to time.

(c) Player Member will be required to undergo training and participate in competitions.

(d) Selected Player Members of the Club will represent the Club in various tournaments/ competitions/selections.

(e) Player Member of the Club will only participate/ represent in the respective games and sports as and when required by the Club but they will not constitute the General Body and will not be entitled to vote.

(f) Sportsperson representing any game or sports at Mumbai District Level
& above is eligible to apply to become the Player Member.

(a) Such members shall pay Rs. 1000/- for every year.

(b) Such members shall enjoy all facilities like Life Members, However, they have no voting right.

(c) Such members has to make application for renewal every year & liable to pay charges as decided by the Governing Council from time to time.

(d) Governing Council reserves the right to accept or reject the application for such membership.

(a) The Serving & Retired - I.A.S, I.P.S, I.F.S, I.R.S, Officers of Class I Cadre of Central & State Government, Officers of Indian Army of the rank of Lt. Col. & equivalent rank of Indian Navy & Indian Air force, Officers of the rank of Dy. Commissioner in the municipal corporation, or any officers
of the equivalent cadres, Principals of leading schools and colleges of near about vicinities. Any other person who shall be beneficial to the Club per the opinion of the Office Bearers. Renowned Artists & Sportsmen.

(b) Members covered under 5.10 (a) Above and paying Entrance Fee of such sum as may be decided by the Governing Council from time to time shall be enrolled as Service Members.

(c) A Service Member shall cease to be a member at the end of the year. He may be readmitted on making fresh application alongwith the prevailing Entrance Fees at the time of admission.

(a) A person who is likely to help the Club in the field of Sports may be enrolled as Honorary Member provided such person gives his written consent to assist the Club in the administration/coaching of Sports to the best of his ability and to devote time.

(b) The Honorary Membership may be withdrawn by the Club if the club has sufficient reasons to believe that the member has acted against the interest of the Club.

(c) The number of Honorary Members will not be more than 1% of the strength of Life Members of the Club or 20 whichever is lower at any time.

(d) The Honorary Member shall be exempted from payment of charges for games & sports and Annual Subscription.

(e) The Honorary Membership is for the life of the member and is not transferable.

(a) Any eminent personality who has helped or is likely to help in furtherance to the objectives of the Club for such period as may be decided by the Governing Council from time to time.

(b) The Honorary Membership may be withdrawn by the Club if the Club has sufficient reasons to believe that the member has acted against the interest of the Club.

(c) The number of such Honorary Membership will not be more than 5% of the total strength of Life Members of the Club.

(d) The Honorary Members shall be exempted from payment of charges for games & sports and Annual Subscription.

1. Persons sponsored by a Life Members

2. Father, Mother, Unmarried Son & Unmarried Daughter of Life Members, above 21 years independently.

3. Any Handicapped person who is certified by the Institution for this purpose.

4. Senior Citizen who is above the age of 65 years.

On a application alongwith entrance fee of such sum as may be decided by the Governing Council from time to time shall be enrolled as temporary member.

The temporary member shall seize to be a member at the end of the year. He may be readmitted by making fresh application alongwith then prevailing entrance fees at the time of admission.

The temporary members can avail all facilities on payment of rates as applicable to the Life Members.

The temporary membership is not transferable & will cease upon the death of the member.

(a) Children (except married daughters) of the existing Life Members will be entitled to become Ward Member of the Club under the Ward Membership Scheme framed by the Executive Committee from time to time.

(b) Entrance fee for the Ward Members (Minor) will be 30% for children upto 18 years and for Ward Members (Major) will be 50% for children above 18 years, of the existing Life Membership fee. The entrance fee may be increased by the Executive Committee from time to time.

(c) Ward Members will not be charged annual subscription till the age of 18 years.

(d) Ward Members will not be entitled to vote till the age of 18 years.

(e) Ward Membership upto the age of 18 years will not be transferable.

This Category shall include “Provisional Life Member” and “Provisional Ward Member”. Those who pay 25% of the existing fees on application along with balance amount in 15 equal monthly installments with 12% interest on reducing balance by way of Post Dated Cheques payable on 1st of every month beginning from the following month of receipt of application shall be called as “Provisional Member”.

The “Provisional Membership” so granted is subject to the following
conditions :

a) The “Provisional Member” shall be allowed to use the normal facilities with immediate effect on receipt of payment of 25% alongwith 15 Post Dated Cheques.

b) All charges as applicable to the ‘Life Member’ and ‘Ward Member’ are applicable to this category of membership.

c) On realization of final installment with interest the member shall be
transferred to the category of Life Members and voting right shall be granted.

d) In case of default in payment/realization of any installment the membership shall stand cancelled and all payments made will stand forfeited and no refund shall be granted. However the Executive Committee is authorised to consider individual exceptional cases under discretionary powers.
e) In case death of any ‘Provisional Member’ the rules as applicable to ‘Life Members’ shall apply subject to the nominee undertaking to honour / pay the balance installments. However incase of ‘Provisional Ward Member’ such facility is not available and the membership shall stand cancelled and no refund shall be granted.

f) In case of increase in the rate of entrance fees the same shall not apply to the existing ‘Provisional Member’ as on that date.

i) Open Category
Single : Rs. 20,000/-
Husband & Wife : Rs. 30,000/-
Per Child Below 21 yrs. : Rs. 5,000/-
(Son & unmarried Daughter)
Per Child Above 21 yrs. : Rs. 10,000/-
(Unmarried Son & Unmarried Daughter)

ii) For Life Member's Parents
Single : Rs. 7,500/-
Husband & Wife : Rs. 10,000/-

iii) For Life Member's Children
Children : Rs. 7,500/-
(Unmarried Son & unmarried
Daughter above 21 yrs.)

iv) For Senior Citizen
Single : Rs. 7,500/-
Husband & Wife : Rs. 10,000/-

MALE 65 yrs. and above
FEMALE 60 yrs. and above
v. Service Membership :
Serving or retired IAS, IPS, IRS, Defence force officer of the rank of
Lt. Colonel onwards and equivalent rank of Navy and Air force or any class 1
officer of the Central or State Government, equivalent officer of the local
authorities, leading professionals, leading artists and Principals of leading
schools & colleges of western suburbs :
Single : Rs. 5,000/-
Husband & Wife : Rs. 7,500/-
For Major Children : Rs. 5,000/-
(Unmarried Son & unmarried
Daughter above 21 yrs.)
For minor children : Rs. 2,500/-
(Son & Unmarried Daughter
below 21 yrs.)
Note :
1. The membership shall be valid for one year from the date of sanction.
2. The member shall apply for renewal and if approved shall pay the
then existing fees.
3. The above members have no Voting right.
4. Such members can enjoy all the facilities of the club without paying any
charges or as may be decided by the Governing Council from time to time.
5. Governing Council reserves the right to accept or reject the application for membership and open/close such membership from time to time
considering the circumstances.

vi. Yearly Swimming Pool Membership
Single : Rs. 7,500/-
Husband & Wife : Rs. 10,000/-
Child below 21 yrs. : Rs. 5,000/-
Note :
1. The membership shall be valid for one year from the date of sanction.
2. The member shall apply for renewal and if approved shall pay the then
existing fees.
3. Governing Council reserves the right to accept or reject the application
for membership and open/close such membership from time to time
considering the circumstances.

(a) Payment of annual subscription shall be made in advance or latest by the 30th day of April every year.

(b) Member who fails to pay annual subscription before the 30th Day of April may be permitted to pay the same latest by 30th June of that year provided he pays defaulting charges as may be decided by the Governing Council from time to time.

(c) Member who fails to pay his annual subscription by 30th June may be issued a notice and on the non-compliance of the notice, action will be taken as provided in the Bye-laws/Rules of the Club.

A member who is removed from his membership in the circumstances mentioned in Bye Law No. 7 above may be re-admitted by the Governing Council without a formal application for admission, provided all the dues and subscription falling due from him, had he continued to be a member, are paid in

full, subject to the payment of re-admission fee as may be decided by the
Governing Council from time to time but not later than 6 months from the date of such removal, the Governing Council may consider appeal that may be preferred by any defaulting member and re-admit him as a member.

(a) Membership of any member shall cease on his death or if he is adjudged insolvent or he is found guilty by a competent court of an offence involving, in the opinion of the Executive Committee, gross misconduct or moral turpitude or is found guilty of conduct which in the opinion of the Executive Committee is prejudicial to the interest of the Club and is likely to disrupt or disturb the smooth working and harmony of the Club.

(b) A member ceasing to be a member of the Club shall not be entitled to claim any refund of the subscription paid by him.

(c) The membership once ceased shall not be considered again at any time nor shall he be permitted to be introduced as a guest by any member.

(a) Life Membership from membership No. 1 to 1600 can transfer their
membership to natural parents / real major daughter / major grandchild by
paying 5% of the prevalent fees of life membership at the time of transfer.
The transferred members can further transfer membership as per rule
No. 10 (c )

(b) After death of any life member not survived by spouse/son/daughter the
membership may be transferred to parents by the Governing Council on
application by such claimant along with fees of 5% of the relevant Life
membership fees at the time of transfer & such member shall be known as
"transferred life member' (however, further nomination facility shall be
available on the death of such nominated member).

i) Life Members from membership No.1601 can transfer their
membership to natural parents / real major son / real major daughter /
major grandchild by paying 10% of the prevalent fees of life
membership at the time of transfer.

ii) Life Members can transfer their membership to real major brother
or real major sister by paying 20% of the prevalent fees of life
membership at the time of transfer. Life Members can transfer
their membership to near relatives like maternal or paternal side
by paying 40% of the prevalent fees of life membership at the time
of transfer.

1. Once the Life Membership is transferred, then the Transferor losses
his membership.

2. Further transfer is permissible as per the conditions/fees applicable.
For every time for every further transfer, such fees are payable.

3. Authentic documentary proof to be submitted wherever applicable.

4. Affidavit & indemnity Bond if applicable to be submitted at the time
of transfer.

5. Governing Council reserves the right of sanctioning the transfer.

The first meeting of EC shall be convened within ten days of the Annual
General Body Meeting. The Governing Council shall be formed in such
meeting.

a) The Governing Council comprising of 24 members shall be formed by electing
12 members from amongst Founder Members, Promoter-Members, Patron
Members and Patrons and 12 members to be elected from amongst the 21
elected Members by the Executive Committee. The Governing Council thus
formed shall then elect the following Office Bearers for a period of 3 years:

i) President ii) Vice-President I
iii) Vice-President II iv) Hon. Gen. Secretary
v) Hon. Jt. Secretary I vi) Hon Jt. Secretary II
vii) Hon Treasurer viii) Hon Jt. Treasurer

and

The remaining 16 Governing Council Members shall be the Chairman to the respective 16 Sub-Committees & shall be elected by the Governing Council for a period of 3 years.

b) “ Any Casual vacancy of the Governing Council shall be filled from the respective categories only i.e. permanent or elected as the case may be.”

c) The Governing Council shall look after the day-to-day affairs and manage the administration for smooth functioning of the Club.

d) Quorum of Governing Council Meeting :
The Quorum necessary for transaction of business at the Governing Council Meeting shall be 1/3rd of the total strength.

(a) The Executive Committee will be the policy making body and giving guidelines for smooth running of the Club to the Governing Council. The Executive Committee will meet thrice in a year i.e. once in every 4 months. The Executive Committee shall make Rules & Regulations as may be necessary, for carrying on the activities of the Club.

(b) to purchase, take on lease or hire, or otherwise acquire any moveable or
immovable property of value of below Rs. 25 lakhs or any right or
privileges necessary or convenient for the purpose of the Club.

(c) to borrow or raise money for the purpose of the club upon bills of
exchange, promissory notes or other obligations or securities of the Club
or by mortgage or charge on the property of the Club provided that no
immovable property shall be mortgaged or charged or disposed of, except
with the sanction of Extra-ordinary General Meeting of the Club convened
for the purpose;

(d) to write off in the accounts of the club such sums as they may deem expedient in respect of bad and doubtful debts and otherwise;

(e) and generally to exercise all such powers and do all such acts and things as are authorized or required to be done by the Club and which are not inconsistent with the Bye-Laws expressly directed to be done by the Club in General Meeting.

(a) The Management, control of the business & administrative affairs and
management of funds of the Club shall be vested in the Governing
Council. They shall have the powers to sanction all expenditure for
carrying on the activities of the club.

(b) to manage and control the Club in regard to maintenance, catering,
including permit room, residential accommodation and general
up-keep.

(c) to initiate disciplinary actions against any of the employees of the Club
and to delegate any or all the powers to any of the Sub- Committees subject
to necessary resolutions delegating such power being passed by a majority
of not less than 3/4th of the members present and voting at the meeting.

(d) to maintain a library of books, journals and periodicals and to subscribe
thereto.

(e) to organise, promote and offer facilities for games, recreations,
entertainments, conferences, seminars and meetings.

(f) to appoint, suspend and dismiss permanent and temporary employees of
the Club and to fix and vary their remuneration and other conditions of
services and to delegate such powers and functions from time to time as it may deem fit and proper to any of the employees of the Club.

(g) to enter into contracts and to modify or rescind the same and to do all
other acts, deeds and things in the name of and on behalf of the Club.

(h) to spend money as the Governing Council considers necessary and thinks
fit from time to time in furtherance of the objects of the Club.

(i) to purchase, take on lease or hire, or otherwise acquire any moveable or
immovable property of value of above Rs. 25 lakhs or any right or
privileges necessary or convenient for the purpose of the Club.

(j) to engage the services of Legal Advisors, Advocates, Solicitors, Counsel,
Chartered Accountants, Architects, Consultants and Professionals and to
instruct them from time to time in all matters concerning the club.

(k) to constitute and appoint Sub-Committees and to define of such Sub
committees and to delegate powers from time to time as it may deem fit
and proper.

(l) to determine the annual and monthly subscription payable by the
members and to fix charges for games and other services provided by the
Club.

(m) to maintain Register of Members.

(n) to determine at any time and from time to time and at its sole discretion,
the maximum number of members of the Club and of each class thereof.

(o) to make, issue, vary and repeal from time to time the Bye-laws, Rules &
Regulations, Circulars or Directions not inconsistent with the Bye-laws
and such Rules & Regulations, Circulars or Directions shall be binding on
the members of the club.

(p) to prohibit particular games on the club premises entirely or at any
particular time and regulate the rules to be observed and stakes to be
played for by members or guests playing any games on the Club premises.

a) The following Sub-Committee shall be formed:

1) Cultural 2) Food & Beverages Operations
3) Finance 4) Housekeeping & Horticulture
5) HRD & Security 6) Legal & Constitutional
7) Library & Records 8) Public Relations
9) Project & Maintenance 10) Purchase & Tender
11) Sports – Indoor 12) Sports – Outdoor
13) Swimming Pool 14) Health Club
15) Systems & Policies 16) Membership

b) ‘The number of members of any Sub-Committee shall not exceed 6 i.e. 3 from Executive Committee and 3 Life Members. The Governing Council may from time to time increase the total number of members of sub-committees;”

c) The Sub-Committee shall propose and recommend their budgetary requirements to the Governing Council.

(a) The Executive Committee may meet at such place or places for the conduct of business, adjourn and otherwise regulate its meetings, as it may think fit.

(b) Every business at any Executive Committee Meeting shall, save as herein otherwise provided, be determined by a majority of votes of members present and every member shall have a single vote. In case of an equality of votes, the Chairman of the meeting shall have a casting vote in addition to his own vote.

(c) Any matter or resolution considered and resolved at any meeting of the Executive Committee shall not be reopened before the expiry of six months, provided however the Executive Committee may reconsider or resolve any such matter by resolution passed, by not less than 3/4th of the members of the Executive Committee.

The ordinary business at an Annual General Meeting shall be :-

(a) to confirm the Minutes of the last Annual General Meeting and any Extra-ordinary General Meeting held during the year;

(b) to receive and adopt the Annual Report and the Audited Statement of Accounts as presented by the executive committee;

(c) to elect Twenty one members to the Executive committee, once in thrice years;

(d) to appoint an Auditor or Auditors and fix their remuneration;

(e) to consider any recommendations of the Executive Committee;

(f) to consider any motion, duly proposed and seconded by two members of the Club and notice, whereof is given in writing to the Hon. General Secretary by such proposer at least seven days before the date of the meeting provided the aforesaid proposer and seconder/s all of them are present at the time of placing the motion for consideration in the meeting;

(g) to transact any other business as may be allowed by the Chairman.

If the Executive Committee fails to convene the meeting, the Requisitionists may convene the meeting within a period of one month thereafter provided that all the members of the original requisitionists sign for convening such a meeting.

Fifteen days notice shall be sufficient for a meeting convened under this Bye-law.

At an Extra-ordinary General Meeting or at any adjourned meeting thereof no member shall be at liberty to discuss any subject other than the subject for which it is called.

(a) At least fifteen days notice of every General Meeting, specifying therein the day, place and time of meeting and the nature of business.

(b) An accidental omission to give notice to any of the members or the
non-receipt thereof shall not invalidate the business transacted at such meeting.

(a) “The quorum for a General Meeting shall be 500 or 10% of the Total membership of the Club entitled to vote as on that date, whichever is less.”

(b) No business shall be transacted at any General Meeting unless the" requisite quorum is present at the commencement of the business.

(c) If at the expiration of half an hour from the time appointed for holding a General Meeting a quorum is not present or the meeting if convened by or upon a requisition of members shall stand adjourned for half an hour.

Even if at such adjourned meeting, no quorum is present, at the expiration of half an hour from the time appointed for holding the meeting the members

present shall constitute sufficient quorum and the business on the Agenda shall be transacted at the meeting.

(a) The Chairman may with the consent of the members present at the meeting adjourn the meeting from time to time but no business shall be transacted at any adjourned meeting other than the business left unfinished at the last meeting.

(b) No member shall be entitled to be present or be reckoned in a quorum or to vote on any question at any General Meeting unless all the dues including bills and subscriptions due from him as on a particular date as fixed by the Governing Council are fully paid by him, irrespective of whether or not the same has been demanded from him, prior to entering the place designated for General Meeting.

(a) Every member present at a meeting shall have only one vote.

(b) Voting by proxy shall not be allowed.

(c) Save as provided otherwise in these Bye-laws, voting shall normally be by show of hands and all decisions shall be taken by a bare majority.

(d) In case of equality of votes the Chairman of the meeting shall have a casting vote in addition to his own vote.

(e) The Chairman himself or on demand by at least one tenth of the total voting power of members entitled to vote and present at the meeting before or on the declaration of the result by show of hands, direct a poll to be taken by ballot at once or after an interval unless all the members demanding the poll to be taken withdraw their demand before the poll is taken. The result of the poll shall be deemed to be the resolution of the meeting at which the poll was demanded.

(f) In case of any dispute as to the admission or rejection of a vote the chairman shall determine the same and such determination shall be final and conclusive.

Where a poll is to be taken, the Chairman of the meeting shall appoint two scrutinizers to scrutinize the votes cast on poll and to report thereon to him. One of the Scrutinizers so appointed shall always be a Member (not being an officer or employee of the Club) present at the meeting, provided such a Member is available and willing to be appointed as such scrutinizer. The Chairman shall

have power at any time before the result of the poll is declared to remove a scrutinizer from office and fill vacancy in the office of scrutinizer arising from such removal or from any other cause.

(a) All appointments of Sub-Committee and staff.

(b) Names of members present at each meeting.

(c) All resolutions and matters adopted or rejected by the Executive Committee or the Sub-committees.

(a) Register of Members shall be kept at the office of the Club in which shall be entered the name, address and class of membership of every member of the Club for the time being. Any intimation of change of address given in writing by a Member shall also be entered in the Register.

(b) A copy of the List of Members shall be supplied to a member upon a request in writing and on payment of the prescribed fee.

(a) The Committee shall from time to time cause to be prepared and to be laid before the Annual General Meeting such Balance Sheets, Profit and Loss or Income and Expenditure Accounts and Reports or any other Reports as may be required.

(b) A copy of every such profit and loss account or income and expenditure account and balance sheet, including Auditor's Report and every other document required to be annexed or attached to the balance sheet, shall be sent not later than twenty one days before the date of the meeting at which the same are to be laid before all the members entitled to receive notice of the General Meeting of the Club.

The Club shall appoint its Auditors at the Annual General Meeting to hold
office until the next Annual General Meeting and the following provisions
shall have effect :
(a) no person who is a member of the Executive Committee or its office bearer or a partner of such a firm or office bearer or who is indebted to the Club shall be eligible for appointment as Auditor.

(b) the Executive Committee may fill casual vacancy in the office of Auditors but while such vacancy continues, the surviving or continuing auditor or auditors may act.

(c) The remuneration of the Auditors shall be fixed at the Annual General
Meeting except that the remuneration of any Auditor appointed to fill any
casual vacancy may be fixed by the Executive Committee.

(1) A Document or communication may be served or given by the Club on any Member either personally or by sending it by post or by courier services to him at his registered address or (if he has no registered address in Mumbai to the address, if any, in India supplied by him to the Club for serving documents or notices on him).

(2) Where a document or notice is sent by post or by courier service or by hand delivery service of the document or notice shall be deemed to be effected by properly addressing, prepaying and posting or delivery of a letter containing the document or notice, provided that where a Member has intimated to the Club in advance that documents or notices should be sent to him under a certificate of posting or by registered post with or without acknowledgment due and has deposited with the Club a sum sufficient to defray the expenses of doing so, service of the document or notice shall not be deemed to be effective unless it is sent in the manner intimated by the Member and unless the contrary is proved such service shall be deemed to have been effected in the case of a notice of a Meeting at the expiration of forty eight hours after the letter containing the document or notice is posted or delivered and in any other case, at the time at which the
letter would be delivered in the ordinary course of post.

55. NOTICES :

A notice may be given by the club to the members either personally or by post or by displaying the same at a prominent place at the registered office of the club.

Any number not less than three-fourth of the members of the Club may determine that it shall be dissolved, and there upon it shall be dissolved forthwith or at the time when agreed upon and all necessary steps shall be taken for the disposal and settlement of the property of the Club, provided that in the event of any dispute arising of its affairs shall be referred to the principal Court or original Civil Jurisdiction at Mumbai.

If upon winding up or dissolution of the Club, there remains, after the satisfaction of all its debts and liabilities, any property whatsoever the same shall not be paid to or distributed amongst the members of the Club but shall be given or transferred to some other Society or Societies working for same or similar objects as those of the Club to be determined by the votes of not less than three-fifth of the members present in person at the time of dissolution or in default thereof, by the principal Court of original Civil Jurisdiction at Mumbai.

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Goregaon Sports Club
ELECTION BYE-LAWS

1. Election of Twenty one members to the Executive Committee : As per Clause 28 (c) of the Rules and Regulations. Twenty one members shall be elected to the Executive Committee of the Club from amongst the eligible members of the Club for a term of three years.

2. Election Officer : One month before the date of Annual General Meeting of the Club an Election Officer shall be appointed by the President of the Club to act as Election Officer to conduct the election.

3. Filing of Nominations : Nomination paper will be signed by two members (proposer and seconder) who are entitled to vote and also by the nominee in token of his consent to serve on the Executive Committee of the Club, if elected. The nomination papers should be filed seven days before the date fixed for the Annual General Meeting so convened at the Administrative Office of the Club before 5.00 p.m.
An amount of Rs. 100/- (non-refundable) will be charged for blank
nomination form.

4. Eligibility : A Life Member shall not seek election to the Executive Committee of the Club unless he has been a Life Member of the Club for at least two years.

5. Members List : The Hon. Secretary of the Club shall keep a List of the Members of the Club, as far as possible alphabetically arranged with addresses. A copy of such a list shall be made available to the member on payment of Rs. 1000/-. Any mistake or misprint in the list of the members shall not invalidate the nomination paper.

6. Filing of Nomination Papers : All the nomination papers received shall be
deposited with the Election Officer not later than 5.30 p.m. on the last date
fixed for filing nominations. A Deposit of Rs. 5,000/- will be charged from
each contestant : The deposit of Rs. 5,000/- will be refunded to the candidates
declared elected in the election and for rest of the candidates, the deposit of
Rs. 5,000/- will be forfeited.

7. Scrutiny : Nomination papers will be scrutinised by the Election Officer at 6.00 p.m. on the last date for filing Nominations at the Administrative Office of the Club or at a place as may be notified by the Club. The Election Officer shall complete the scrutinizing of the nomination paper on the same day when the candidates or one each of their respective nominees authorised in writing may attend before the Election Officer. Any spelling mistake in the names of the candidate, proposer or seconder shall not invalidate the nomination. In case of any dispute, the spelling in the Membership Application Form would be treated as the correct spelling. A list of the valid nominations received will be displayed at the Administrative Office of the Club at 10.00 a.m. on the following day.

8. Appeal : An appeal against the decision of the Election Officer may be filed before the President of the club within four (4) hours of the display of the list of valid nominations. The appeal shall be presented at Administrative Office of the Club.

9. Disposal of Appeal : The President or in his absence the Vice President will dispose of the appeal after hearing the Election Officer and the candidate at the Administrative Office with four hours on the same day.

10. Withdrawal of Nomination : Any candidate may withdraw his nomination by a written request within twenty four hours of the display of the list of the valid nominations.

11. Display of Final List : The Hon. Secretary will display the final list of valid nominations four days before the date of Election

12. Election by Ballot : If the number of valid nominations is Twenty-One or less, the nominated candidates shall be deemed elected. If the number of valid nominations is less than Twenty-One, the Executive Committee may, if required, fill in the remaining vacancy. If the number is more than Twenty-One, then the election will be held by Ballot.

13. Ballot Papers : The Election Officer shall get the Ballot Papers printed with counter-foils and the Ballot Papers shall bear printed serial numbers and will be bound in a Book Form.

14. Voting Right : The Founder Members, Life Members, Promoter Members, Patron Members, Donor Members and Patrons shall be entitled to vote for electing the Twenty-One members to the Executive Committee.

15. Eligibility to Vote : The members in arrears of annual subscription or any other dues to the Club are not eligible to vote. The members who clear their dues one day before the date Fixed for the Election will be allowed to collect the ballot papers.

16. Voting Procedure : The Election Officer will inspect the Ballot Boxes and shall seal the same in the presence of candidates / their representatives half an hour before commencing to issue of ballot papers. Voting and counting can be done either electronically or manually.

17. Election Staff : The Election Officer may appoint any number of staff from amongst the eligible voters (members) for the purpose of conducting the election. The staff to be so selected shall not be related to any of the candidates directly.

18. Voting : The issuance of the ballot papers to the members will commence at such time as decided by the Executive Committee from time to time before the time scheduled for the Annual General Meeting. The ballot papers will be issued to the members after obtaining their signatures on the counterfoils. A member will cast his vote by putting "X" mark in the space provided against the names of the candidates on the ballot paper and he may put marks against such numbers of candidates as he may choose, subject to a maximum of Twenty-One.

19. Identity Card : Entry to the Annual General Meeting will be allowed on production of Identity cards only.

20. Unused Ballot Papers : Half an hour before the time scheduled for the Annual General Meeting, the Election Officer shall seal the counter foils and the unused ballot papers.

21. Closure of Election : The Election will be declared as closed once all the members in the queue cast their votes.

22. Counting : The Ballot Boxes shall be opened by the election staff in the presence of the Election Officer. The candidates or their representative nominees will be permitted to remain present at the time of counting of votes.

23. Result Sheet: On completion of the counting, a Result Sheet in duplicate shall be prepared and handed over by the Election Officer to the Chairman of the Annual General Meeting. The Chairman shall announce the results and shall arrange to display one copy of the Result Sheet on the Notice Board of the Club.

24. Equality of Votes : In case of equality of votes, the Chairman of Annual General Meeting shall draw lots in the presence of Election Officer and the candidates concerned or their respective nominees present at that time.

25. Sealing of Ballot Papers : Used ballot papers after counting shall be placed in an envelope/s and sealed by the Election Officer. Unused ballot papers, counter-foils of the used ballot paper and used ballot papers in sealed envelope/s will be handed over to the Chairman of the Annual General Meeting.

26. Disputes : Any dispute arising out of Election shall be referred to the President or in his absence to the Vice-President of the Club within 48 hours of the declaration of the results.

27. Disposal of Disputes : The President/Vice President, as the case may be, after hearing the party and Election Officer shall dispose of the dispute within seven days of its receipt and his decision shall be final and binding.

28. Destroying of Ballot Papers : The Chairman shall destroy the ballot papers, counter-foils, unused ballot papers by burning without breaking open the sealed envelopes after one month of the declaration of the results.